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Our next General meeting which will include the appointment of Officers for Pride 2022 is on Tuesday 17th August 2021 at 7pm, if you are a non-member and wish to attend this meeting then please contact the Secretary, members will be sent the joining instructions up to 24 hours prior to the meeting.

If you are interested in standing for an Officer position, the roles details which also include the vacant Director positions are listed below.

Current Vacancies

Role Type: Unpaid Voluntary
Length of Term: Up to 2 years
Closing date: Ongoing

Overview of Role:
We are looking for strong, dynamic, driven individuals to drive Oxford Pride forward and ready for the future. You should have a good understanding of what the role of a Non-Executive Director entails and its importance to the governance & legal responsibility of the organisation. Ideally you will come from a professional or business background in the voluntary, public or private sector and have organisational and management experience. A background in fundraising, finance, corporate sponsorship, working with community groups or young people would be particularly useful to complement the current skills base of the board.

Trustees meet on a 2-monthly basis between 18:00 and 18:45 on the 3rd Tuesday of the month and general meetings every 3rd Tuesday of the month between 19:00 and 21:00. We ask that prospective Trustees are able to commit themselves to at least 5 of the 7 Board of Trustees meetings and 10 of the 12 general meetings.

Further information on the requirements and responsibilities of a Trustee can be found at the Charity Commission for England & Wales - http://www.charitycommission.gov.uk/trustees-staff-and-volunteers/trustee-role/becoming-a-trustee/

Responsibilities:

  • a) Overseeing all activities of the charity and acting as an advisor to the Management Committee.
  • b) Ensuring that the charity complies with Charity Law and with the requirements of the Charity Commission as a regulator.
  • c) Ensuring that the Management Committee prepare reports on what the charity has achieved, and file Annual Returns and Accounts as required by law.
  • d) Ensuring that the charity does not breach any of the requirements or rules set out in its Policies, and that it remains true to the charitable purpose and objectives defined within.
  • e) Acting as a neutral mediator should any dispute arise between any party (whether internal or external), with the ability to thoroughly investigate, produce a report on the dispute to the Members and Management Committee, and resolve the dispute.
  • f) Must attend at least one in every three General Meetings.
  • g) Must attend all Board of Trustee Meetings (excluding in the case of illness, exceptional circumstances, holiday, or other suitable agreed reason).
  • h) Must be a minimum of one Non-Executive Director, with a maximum of three in office at any one time, and may not hold any other role within the Group.
  • i) Membership of Oxford Pride Group is optional.

How to apply:

Please complete an application pack and return to the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 2 years
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Overseeing new membership sign ups at each Annual General Meeting, providing and gathering membership forms and donations.
  • b) Maintaining an up-to-date register of members and register of interests, which should be available to any other Director upon request.
  • c) Supporting the Volunteer Officer to maintain an up-to-date register of volunteers, which should be available to any other Director upon request.
  • d) Ensuring that Oxford Pride Group follows the UK Data Protection Act 2018 for the above and for all other storage of data, including promptly responding to queries about data, and requests to access rights to data.
  • e) Coordinating correspondence with all members, including the advertisement of all meetings and provision of agendas.
  • f) Taking minutes at all General Meetings, Board of Trustee Meetings, and the Annual General Meeting, and promptly circulating them to relevant members (this role may be delegated in the case of illness, exceptional circumstances, holiday, or other suitable agreed reason).
  • g) Working with the Treasurer and the Chair to ensure the financial regulations and contracts are adhered to in line with Company Law, Charity Law, and the Policies of the charity.
  • h) Listed as the Company Secretary and a Director on Companies House.
  • i) Being available throughout the annual Parade Day to answer any queries and to be in charge of any donations taken on the day (excluding in the case of illness or other exceptional circumstances).
  • j) Must attend all Board of Trustee Meetings (excluding in the case of illness, exceptional circumstances, holiday, or other suitable agreed reason).
  • k) Must assist the Chair in overseeing all activities of the Group.

How to apply:

Please complete an application form.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Working with the Oxford Pride Committee to promote accessibility requirements throughout the planning and s of Festival events and Parade Day, in line with Attitude is Everything’s Charter of Best Practice.
  • b) Identifying and communicating with potential groups and organisations to help improve Oxford Pride’s access provision.
  • c) Developing and maintaining records of Oxford Pride’s access activities in line with Attitude is Everything’s Charter of Best Practice.
  • d) Promoting Oxford Pride’s access achievements to stakeholders and to people who may benefit from the charity’s activities.
  • e) Ideally, familiarity with dealing with access requirements and supporting people with disabilities, mental health conditions or other additional needs, in either a personal or professional capacity.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Overseeing the Oxford Pride social media accounts (Instagram, Facebook and Twitter) throughout the year, including writing content for posts, creating events, and responding to queries from members of the public (in liaison with the Creative and Accessibility Officers).
  • b) Acting as a single point of contact for all media contacts, ensuring to receive agreement on the content of outgoing communications with Directors where required.
  • c) Writing and sending press releases to raise awareness of Oxford Pride news and events, in online and print media, radio, TV, etc. (in liaison with the Entertainment, Festival, Community, and Fundraising & Sponsorship Officers, and Directors).
  • d) Providing ‘live’ social media content on Parade Day, with regular updates about ongoing events on Instagram, Facebook and Twitter.
  • e) Externally presenting a unified message in relation to the decisions of Oxford Pride Group.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Being a contact for Oxford Pride for a variety of community groups within Oxfordshire and the wider community, seeking opportunities where Oxford Pride can assist community groups.
  • b) Liaising and building a close rapport with community groups to host events, including family-friendly events (in liaison with the Accessibility, Festival, Fundraising & Sponsorship, and Volunteer Officers).
  • c) Providing timely updates to the Communications Officer for the promotion of all events.
  • d) Producing, updating, and delivering education and information workshops to local community groups, businesses, and educational establishments.
  • e) Providing reports on community events to the Oxford Pride Committee.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Taking responsibility for designing and/or sourcing the visual branding for Oxford Pride each year, in line with the annual theme decided by the Committee.
  • b) Creating visual design elements for the promotion of fundraisers, Festival events and Parade Day across multiple mediums in a timely manner (in liaison with the Communications, Festival, Entertainment, Community, Accessibility, and Website Officers).
  • c) Creating visual design elements for all publicity which aims to increase public awareness of Pride (in liaison with the Communications Officer and Directors).
  • d) Designing all Pride branded items and merchandise, as agreed to be created by the Committee.
  • e) Designing all Pride signage to promote awareness of Pride around Oxfordshire and further afield, as agreed to be created by the Committee.
  • f) Aiding and facilitating any and all other creative requirements as required by the Committee.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Holding overall responsibility for all entertainment on Parade Day, and at any other events Pride may organise.
  • b) Researching and booking performers and acts for the main stage, to be discussed and agreed with the Committee before final confirmation.
  • c) Draft contracts from existing templates and negotiate on payments with main stage acts and/or management companies (in liaison with the Fundraising & Sponsorship Officer and Directors).
  • d) Coordinating local acts for the unpaid community stage, by advertising the opportunity to perform, and organising and reviewing applications (in liaison with the Communications and Website Officers, and Directors).
  • e) Providing timely updates to the Communications Officer for the promotion of all acts.
  • f) Maintaining ongoing lines of communications with all acts to keep them updated about event timings and any changes, and answer their queries.
  • g) Making arrangements for the day, including arranging running orders with realistic timings and coordinating the backstage areas for both stages (in liaison with the Operations, Accessibility, and Volunteer Officers).
  • h) Appointing a stage management team for Parade Day, and other Pride events that require it.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Organising and overseeing the management all events during the Oxford Pride Festival week, excluding the main Parade Day event (in liaison with the Accessibility, Community, Fundraising & Sponsorship and Volunteer Officers).
  • b) Liaising with local community groups, businesses and venues to arrange a diverse range of events that celebrate LGBTQIA+ life in Oxfordshire, and appeal to a variety of audiences (including family-friendly events).
  • c) Contacting and liaising with acts, performers, and other external contacts to provide entertainment at Festival events.
  • d) Gathering all the necessary information and materials in a timely manner for Festival events to be promoted in the Pride Guide (in liaison with the Creative and Communications Officers, and Directors).
  • e) Sourcing suitable prizes for Festival week competitions (in liaison with the Fundraising & Sponsorship Officer and Directors).

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Creating and updating the Oxford Pride sponsorship pack to create packages for parade, stalls, act sponsorship, etc. (in liaison with the Directors).
  • b) Using the sponsorship pack to approach local and national businesses/companies, to obtain funding for Oxford Pride and its events (in liaison with the Directors, to ensure organisations are in-keeping with the aims and spirit of Oxford Pride).
  • c) Maintaining close communication with the Treasurer with regards to incoming funds, for the coordination of invoices.
  • d) Communicating with the Communications and Website Officers to provide updated logos and information for sponsor/supporter exposure.
  • e) Coordinating the sale of advertising space within the Pride Guide.
  • f) Applying for any grants and/or benefits for which Oxford Pride may be eligible (in liaison with the Directors).
  • g) Assisting on the planning and delivery of fundraising events (in liaison with the Festival, Entertainment, and Community Officers).

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Organising and managing the bookings of commercial and charity stalls for Oxford Pride Parade Day.
  • b) Selling concessions such as bars, food stalls, fun fairs etc. at the discretion of the Committee (in liaison with relevant Committee Officers).
  • c) Designing the layout of stalls and concessions (in liaison with the Operations Officer).
  • d) Working in consultation with the Operations Officer to ensure that all stalls and concessions are suitably contracted and that required licenses have been obtained.
  • e) Assisting with the provision of a Family Area and Quiet Zone during Oxford Pride Parade Day (in liaison with the Community Officer).
  • f) Assisting with set up and take down on Oxford Pride Parade Day (within reason).

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Ensuring that the legal and health & safety requirements for the Oxford Pride Parade Day are met, including coordinating first aid support (in liaison with the Directors).
  • b) Being the representative of Oxford Pride for the relevant local authorities, to provide event information, risk assessments, road closure information, etc.
  • c) Working with the Parade, Marketplace, and Accessibility Officers to establish the parade route and stall layout on the main and community stage sites, and make appropriate operational plans.
  • d) Working with the Entertainment and Accessibility Officers to establish backstage requirements for the main and community stages.
  • e) Applying for the Public Entertainments Licence (or equivalent) and acting as the named person on the licence, thereby having overall responsibility for the event site, including the set up and take down of stages and stalls.
  • f) Managing security for the Parade Day by appointing Senior Steward(s), and organising a volunteer stewarding team for the day.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Organising and overseeing the planning of the Oxford Pride Parade, including obtaining any required approvals and notifying the necessary authorities, such as emergency services, Councils, and Highways representatives (in liaison with the Operations, Accessibility, and Volunteer Officers).
  • b) Advertising and managing bookings of groups and individuals to take part in the parade, including establishing stewards for each group (in liaison with the Communications Officer).
  • c) Ensuring parade stewards and security staff are fully briefed in writing before the event, and verbally on the day, to provide a safe and welcoming environment for all participants.
  • d) Leading the parade on the day, and providing ongoing communications to Committee Officers and stewards to ensure the parade remains on route.

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Advertising for volunteers consistently throughout the year, to create a large pool to support Oxford Pride fundraisers, Festival events, and Parade Day (in liaison with the Communications, Website, and Accessibility Officers).
  • b) Maintaining an up-to-date register of volunteers, which should be available to the Directors at any time.
  • c) Sending regular communications and organising social events for volunteers approximately monthly, to maintain high interest (in liaison with the Community Officer).
  • d) Ensuring volunteers are fully briefed in writing before the event they are working on, and verbally on the day, to provide a safe and welcoming environment for all participants.
  • e) Designing and executing a volunteer rota for Parade Day, ensuring volunteers have sufficient breaks and that all posts are covered when required (in liaison with the Parade, Operations, and Entertainment Officers).

How to apply:

Please contact the Secretary.

Role Type: Unpaid Voluntary
Length of Term: Up to 1 year
Closing date: Ongoing

Overview of Role:

Responsibilities:

  • a) Maintaining Oxford Pride’s online presence, including but not limited to on the charity’s website (in liaison with the Creative, Communications, and Accessibility Officers, and Directors).
  • b) Ensuring to update information on the website in a timely manner, when provided by the Communications Officers or Directors.
  • c) Ensuring that sponsor/supporter logos and adverts are maintained and updated as changes are made (in liaison with the Fundraising & Sponsorship Officer).
  • d) Coordinating online donations made via the website (in liaison with the Treasurer).
  • e) Providing community announcements from all parts of the LGBTQIA+ community via the website (in liaison with the Community Officer).

How to apply:

Please contact the Secretary.